Privacy Statement

From time to time we ask people for their personal details in order to subscribe for specific

information, or through entering applications electronically. This is ‘Personal Data’. This data is only

held for the specified purpose and is not shared with any third party organisations except as may

be strictly necessary. Cookies may be used from time to time to assist us in presenting the website

in a more usable format, but they are never used to track your movements through this website.

This website is owned and operated by Rothbury Traditional Musical Festival. You may contact us

with any queries or comments on our privacy practices, a data request or a complaint by email at:

rothburymusicfest@gmail.com.

1. INTRODUCTION

Protecting the privacy of people who come to Rothbury Traditional Music Festival is important to

us. We strive to keep all information that you have provided to us confidential and we will hold this

personal data (“Personal Data”) private and secure and we will only use this Personal Data for the

purpose(s) you have agreed to. The purpose of this Privacy Statement is to explain what Personal

Data we collect about you, how that Personal Data might be used and how we protect your

Personal Data and privacy.

2. WHAT DATA DO WE COLLECT?

If you are just visiting the website, we do not collect any personal data about you. However, we

may automatically collect information about website visits, such as browsing patterns, the name of

a visitor’s Internet service provider; the Internet Protocol (IP) address through which they access

the Internet; the date and time of access to the Website; the pages that accessed while visiting the

Website; and the Internet address of the website from which the visitor may have linked directly to

our Website. Information collected in this way does not reveal contact details or any type of

personal data. This information is only used in aggregate form to manage and develop the Website

and is not linked to any individual’s Personal Data.

If you purchase a Rothbury Music Festival ticket via our website then your personal details will be

held on our behalf by our nominated ticket sales agents for the purpose of providing this service to

you. If you opt into our newsletter they will export your email address and name to us so we can

send newsletters or other mailings to you. The Personal Data collected by us will include your full

name, e- mail address, country of residence and postcode for you. From time to time you may also

provide other Personal Data which we need to provide you with this Service you request, such as

your credit card details. If you are successful in any application for a ticket for the Festival then the

necessary Personal Data to allow your ticket to be allocated will be provided to our ticketing

service providers who will use this information only for that purpose.

If you provide photographs for any public gallery on the website we will ask you for and will keep

Personal Data including your name and your email address. This data will only be held to

communicate with you about the use of your photographs. All information will be deleted as soon

as possible once it is no longer needed to provide Service to you.

Performers, competitors and judges

We will ask your permission to store personal details and images for payments, ongoing contact ,

return of trophies and publicity. We will not give them to any third parties.

3. HOW DO WE USE PERSONAL DATA?

We may use personal information for: administrative, operational and marketing purposes and to

communicate with you about your use of the Services and any changes to the Services. We

reserve the right to access and disclose Personal Data to comply with applicable laws and lawful

government requests or requests by the police investigating suspected illegal activities, to operate

our systems properly or to protect ourselves or other the Website users. This website does not

host any public forums or message boards.

4. HOW DO WE PROTECT PERSONAL DATA?

We do our best to ensure that your personal information is secure. As required by UK data

protection laws, and through our Data Management Policy – a requirement under the General

Date Protection Regulation, 2017. We follow strict security procedures in the storage and

disclosure of information which you have given to us. However, the Internet is not a secure

environment and we cannot guarantee the security of any information which you send to us.

We do not provide Personal Data to third parties (save for our authorised ticket sales agents)

unless that is required under any applicable law or to fulfil any Service you have requested. We will

only pass on your information to other companies if it is necessary to perform the Services or with

your prior consent.

5. COOKIES

We may use “cookies” to collect aggregate information. A “Cookie” is a small piece of information

sent by our web server to your web browser, which enables us to record anonymous details and

allows you to move around the Site faster. We may use cookies for a number of purposes, for

instance to enable us to simplify the logging on process, to help ensure the security and

authenticity of members and to enable traffic monitoring. Most browsers allow you to turn off the

cookie function. If you want to know how to do this, please look at the help menu on your browser.

If you turn off the cookie function, however, your use of

the Services may be impaired. You can find out more about the way cookies work on http://

www.cookiecentral.com and www.allaboutcookies.org.

6. OTHER WEBSITES

Our Site may contain links to other websites which are outside our control and are not covered by

this Privacy Policy.

Please be aware that if you access other websites using the links provided on this website then the

operators of these websites may collect information from you which will be used by them in

accordance with their own privacy practices, which may well be different from ours.

7. ACCESS RIGHTS

You have a right to access the Personal Data that is held about you. To obtain a copy of the

personal information we hold about you, email us at rothburymusicfest@gmail.com with your

name, postal address and mobile phone number and provide brief details of the information that

you require.

8. CONSENT

By using the services on the Website you consent to the collection and use of your Personal Data

by us for the purposes outlined above and for any other purpose which is reasonably necessary for

the provision or proper administration of the Website service in accordance with the Conditions. If

you do not wish your Personal Data to be used in the manner set out in this Privacy Statement

please do not use the Website or the Services.

9. CHANGES TO OUR POLICY

This Privacy Statement is subject to change at any time. We encourage you to review the Privacy

Statement regularly for any changes. We will use Personal Data in accordance with the Privacy

Statement under which that Personal Data was collected.

Rothbury Traditional Music Festival

1st July, 2019

updated 14th May, 2021